How to Recover Deleted Mailboxes Item in Exchange 2016, 2013, 2010 & 2007?

Exchange server allows client users to access and make changes in data files from client end but sometime it may happen that unintentionally you have removed your mailbox from exchange server. It creates a drastic situation that you have lost your important emails by this act. So this blog will helps you to recover the deleted mailbox from Exchange server.

Exchange server never permanently remove a mailbox in first attempt of deletion, it just shift the deleted mailbox to another database called deleted item folder and Such deletion process is called soft delete. In soft delete process associate files of deleted mailbox are no accessible to the user. Exchange server adopts retention period policy (By default 30 days) to hold the data in deleted item folder. Before expire the retention period user can restore or recover the soft deleted item back to it location. By using following steps user can recover mailbox items from Exchange Server.

Exchange server 2016 and 2013

1. Manual Process

Soft-deleted mailbox takes place in Deleted item folder of exchange server and from there you can retrieve the mailbox back by

  • Select and open the deleted item folder
  • Choose the mailbox
  • Select Move from arrow option
  • Choose the desired location to recover the mailbox.

But if you commanded Shift+ Del to delete the mailbox then it will not be placed in deleted item folder or the retention period of Deleted item folder is expired still exchange server allow you to recover the deleted mailbox or other items because after expiry of retention period Exchange server stores the data 14 day in database. The following steps are used to recover the deleted item by aforesaid process:

  • Click Home tab and select Recover deleted item
  • Choose item to recover
  • Click on radio button as per your requirement to restore the data.
  • And click ok
  • Restored item will be take place in deleted item folder, from where you can shift the mailbox to desired location.

2. Exchange Management Shell

Exchange management shell is used for both to set retention period and mailbox recovery

To set the retention period for 30days for single user

Set-Mailbox-identity “user name”- retaindeleteditemFor 30

To restore multiple mailboxes

“Get-Mailbox -ResultSize Unlimited -Filter {(RecipientTypeDetails -eq ‘UserMailbox’)} | Set-Mailbox -RetainDeletedItemsFor 30”

Now when the deleted mailbox retention period is extended, you can recover deleted items within this defined duration. Even though there are various methods available for deleted mailbox recovery, all these procedures demand careful execution as they involve the probabilities of data loss.

Exchange server 2010

A deleted mailbox from active directory can be recovered in Exchange 2010 by following steps:

  • In the Exchange management console expand the ‘receipt configuration’ node and then select the related ‘disconnected mailbox’ node.
  • Right click the mailbox you want to recover and then click ‘connect
  • Select the type of mailbox you are recovering and then click ‘Next’.
  • Select the existing user and then click browse
  • Use select user dialog box to select user account to which you want to connect the mailbox and then click
  • Under name category fill the name of mailbox
  • Click Next and then connect

Exchange server 2007

In this version mailbox recovery is performed in following steps:

  • Start Exchange management console
  • Expand the Recipient configuration
  • From the console tree , click the disconnected mailbox
  • From action pane click connect to server to list all the disconnected mailboxes on given server. In the connect to server dialog box, enter the name of the server that you want and click connect.

By Exchange management shell

To find the disconnected mailbox run the command in Exchange management shell

 Get-MailboxStatistics -Server <server> | where { $_.DisconnectDate -ne $null } | select DisplayName,DisconnectDate

To reconnect the disconnected mailbox run the following command in Exchange management shell

Connect-Mailbox -Database <Mailbox_database > -Identity <Deleted_Mailbox>

Both manual and Exchange management shell are in-built utility for each exchange server and as now we are aware that both methods are quite time-consuming and complicated method. A major chance to lose your data completely is always available in both processes.

So as per blog discussed we suggest you to choose third party software for safely recover your precious mailboxes.

Third party software are profession tools specially designed for aforesaid purpose and are capable to efficiently quick recover your mailboxes. Before buy professional software you must have to analyze all the software available and choose the best for you need.

Numerous Exchange Server Recovery software are available some of them are well known and some of them are even not recognized, so the question occur which software is good for your requirement.

We suggest you to choose the Voimakas Exchange EDB Recovery software. It is proficient tool which provides complete solution to recover you EDB files.

  • It scan faster and quickly recover the deleted item
  • It works on both STM and EDB file of older and new version of Exchange server
  • It supports Exchange server 2003, 2007, 2010, 2013, and 2016.
  • It supports Office 365 migrate the EDB database.
  • It’s step by Step wizard make EDB  Recovery process very easy and simple.


This blog is penciled to explain you “How to recover the Deleted mailbox from Exchange server” and express all the methods in detail. This blog suggest you to choose Third Party software to recover your crucial data or mailbox because both manual and Exchange Management shell are time consuming and complicated and data loss situation is always present in these processes. So use a third party software and suggest you to before buy software use the demo version of Voimakas Exchange EDB Recovery software.  Tryout form of this tool has complete functionality of full version and efficient recover the first 25 item from each folder of deleted exchange database.


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